1. Unexcused Absence
   An Unexcused Absence is an absence that occurs without approval of the Committee Chair or Officer in charge of the event or obligation.
2. Excused Absence
   An Excused Absence is an Absence that occurs with the approval of the Committee Chair or Officer in charge of the event or obligation.
3. Individual Event
   An Individual Event is an event or obligation that an Active Brother agrees to complete as defined in Section II-A of this policy.
4. Group Event
   A Group Event is an event or obligation that the Active Brotherhood agrees to complete as defined in Section II-A of this policy.
5. Tardy
   A tardy is defined as being at least 15 minutes late to an Event and is determined at the discretion of the Committee Chair in charge of the event or obligation.
6. Absence
   An absence shall be accrued by either ① missing at least one-third (⅓) of an event at the discretion of the Committee Chair or ② for each three tardies accrued by a member.
7. Series of Events
   A series of events is a group of multiple events with a similar theme and specified attendance requirements.

1. The requirements for making a Group Event mandatory are as follows:

   1. A formal motion must be made and seconded and requires two-thirds (⅔) majority vote of the Brotherhood.
   2. A time or completion date must be specified within the formal motion.
   3. The motion must be approved before or during the second regular business meeting of the semester in which the event first occurs.
   4. An Event that occurs before the second regular business meeting of the semester may be made group mandatory by the Executive Committee if the following provisions are met:

      1. Mandatory status is approved by majority vote of the Executive Committee.
      2. The Brotherhood is informed of the Event a minimum of one calendar week in advance by the Executive Committee.
      3. The date, location, and time must be included when informing the Brotherhood of the Event.
   5. A series of events may be made group mandatory if the following provisions are met:

      1. A formal motion must be made and seconded and requires a two-thirds (⅔) majority vote of the Brotherhood.
      2. An event sign up sheet must be provided for each event in the series and made available to the Brotherhood.
2. The requirements for making an Individual Event mandatory are as follows:

   1. There must be an event sign-up that includes:

      1. The name of the Committee or Officer in charge of the event.
      2. A set of requirements that must include:

         1. Title of the event
         2. Time or completion date
         3. A brief description of the event
         4. Location (if applicable)
   2. An individual Brother must sign their name or send an email agreeing to complete the event.
   3. Active Brothers are required to perform a minimum number of Sales Committee Events and a minimum number of Music Committee Events every semester, as set by the respective chairs and approved by a two-thirds (⅔) majority vote of the Brotherhood.
   4. Those Active Brothers not fulfilling the minimum number of events by the Sunday after the regular business meeting of the semester will receive an unexcused absence for each event under the minimum.
3. To remove mandatory status from an Event, one of the following must occur:

   1. The mandatory status of the Event is revoked by the Committee Chair or Officer in charge of the Event.
   2. The approved time or completion date regarding the Event is changed in a significant manner.
   3. A vote of two-thirds (⅔) of the Active Brotherhood.
   4. A majority vote of the Executive Committee.
4. Event Procedures

   1. The Secretary will maintain an attendance list of each Group Event and Individual Event.
   2. The Committee Chair or Officer in charge will submit a list of excused and unexcused absences to the Secretary for each Group Event and Individual Event, pursuant to the following:

      1. This submission must occur within one week after the event is completed, unless the event occurs during semester or summer break.
      2. If the event occurs during semester or summer break, the submission must occur by the first business meeting following the break.
      3. If the submission is not made, no absence will be recorded.
   3. The Secretary shall individually inform each Brother of his/her Unexcused Absences on a weekly basis. A total of the number of Unexcused Absences shall be included in that email. All attendance records will be available upon the request of any Brother.
   4. When a Brother receives a finable infraction the Secretary will notify the Brother and the Treasurer.
   5. When the Treasurer receives notice from the Secretary that a Brother has incurred a finable absence, the fine will be immediately added to the Brother’s bill.
   6. When a Brother reaches one finable infraction prior to executive action, the Secretary will notify the Brother and the Executive Committee.
   7. At the end of each semester, all absence totals will be set to zero.
   8. All Individual Absences that occur between regular school semester, that is after the last week of classes and prior to the first business meeting, will be considered absences in the following semester.
   9. No Mandatory Group Events may be scheduled between the last day of scheduled classes of a semester and the first day of classes for the next.
5. Default Mandatory Events

   1. The Closed Smoker, Pledge Rush, and Initiations will be Mandatory Individual Events as scheduled by the Pledgemaster and will be exempt from the time requirement as stated in Section II.A.2 of this policy.
   2. Regular Business meetings will be Group Mandatory Events and will be exempt from the time requirement as stated in Section II.A.2 of his policy.

1. When a Brother has Group Unexcused Absences totaling more than ⅕ of the total Group Events, as determined pursuant to subsection II.A.3 of this policy, the Brother will be fined according to the following fine schedule:

   1. First additional Unexcused Absence: $5.00
   2. Second additional Unexcused Absence: $10.00
   3. Third additional Unexcused Absence: $15.00
   4. Fourth additional Unexcused Absence: Executive Review
2. When a Brother has Individual Unexcused Absences totaling more than one, the Brother will be fined according to the following fine schedule:

   1. First additional Unexcused Absence: $10.00
   2. Second additional Unexcused Absence: $20.00
   3. Third additional Unexcused Absence: Executive Review
3. All income from fines will be allocated to the General Fund.

1. Upon reaching the level of Executive Review, the Executive Committee will review the Brother’s Attendance Records and hold an open meeting of the entire Executive Committee to discuss the matter. This meeting must be held within two (2) academic weeks of the most recent violation of this policy and must conform to the following guidelines:

   1. The meeting must be announced at least five (5) days prior to the intended meeting.
   2. The meeting must take place on the campus of Michigan Technological University.
   3. The Brother in question must be allowed to attend and to address the committee during the meeting for a time of no less than five (5) minutes at his/her option.
   4. The Executive Committee will issue their decision at the meeting, and will formally announce the results at the next regular Business Meeting.
   5. If the Executive Committee fails to meet within the specified time period, the issue will be brought before the Brotherhood for a majority vote at the next Business meeting.
2. If the Brother receiving the absence in question is on the Executive Committee that Brother must abstain from voting.
3. Upon completion of the Executive Review, the Executive Committee must take one of the following actions, as decided by a majority vote:

   1. Allow the Brother to become Voluntary Inactive, at their request.
   2. Impose an Additional Fine not to exceed the previous fine – the next absence will result in another Executive Review.
   3. Refer to the case to the Brother’s Court, with the recommendation of Involuntary Inactive status.
4. Upon any action by the Executive Committee, the President will inform the Brotherhood at the next business meeting of the outcome of the Executive Review.

1. Any Unexcused Absence may be appealed to the Executive Committee at the next Business Meeting following the Brother’s notification by the Secretary of that absence. The Committee will issue a decision within one week, based upon a majority vote.
2. If the committee chair, Brother in charge of the event, or person receiving the absence in question is on the Executive Committee, that Brother must abstain from voting.
3. If two Brothers involved with the absence (the Brother in charge of the event, person receiving the absence in question, or the committee chair) are on the Executive Committee, the appeal shall be brought to a majority vote before the Brotherhood at the next regular business meeting.

As amended on September 17, 2006