An account of the Fraternity shall encompass anything that contains/manages financial assets of the Fraternity including but not limited to: Money Market Accounts, Bank Accounts, Paypal Accounts, Investment Accounts, etc. and are subject to the following requirements:
Setting up the Account-
Any new/existing accounts shall be under the name “Mu Beta Psi, Zeta Chapter.”
Any new/existing accounts shall be tied to the Zeta Chapter Treasurer’s Fraternal email address (mbpsi.zeta.treasurer@gmail.com) when applicable
Authorized Signers-
Authorized signers are assigned to manage the account and the only individual(s) with access
All accounts shall have more than one authorized signer when applicable
The Treasurer shall be the primary signer with the Finance Committee Chair and one Chapter Adviser as secondary signers
All authorized signers must have their own personal login information when applicable.
Authorized signers are responsible for changing their login information in the event they feel their current login information has been compromised.
In the event that the login information for an authorized signer is used by a third party to access the account, the signer in question may be held liable for any repercussions if it is found that the signer willing provided the information to said 3rd party
Such situations shall be handled at the E-board’s discretion.
Addition of new signers shall be handled by the primary signer listed on the account
Section 3. Change of Officers
When a new Treasurer, President, or Finance Chair takes office, both the new officer and the old officer must go to the financial institution(s) at which Zeta Chapter conducts business and update the account ownership records.
Required documents for updating signers are as follows:
Meeting minutes stating the change of officer, signed by the president and secretary
A form for the change in officers and all needed information to establish the change in ownership will be provided by the bank
Forms of identification
Government issued ID
Social Security Number
Mail with local address
Account numbers
The Treasurer will be the account owner and the President and Finance Chair, shall be joint owners.