1. Definitions

   1. Absence: An absence is defined as missing at least ⅓ of an Event, and is determined at the discretion of the Committee Chair in charge of the event or obligation.

      1. - Unexcused Absence: An Unexcused Absence is an absence that occurs without approval of the Committee Chair or Officer in charge of the event or obligation.
      2. - Excused Absence: An Excused Absence is an Absence that occurs with the approval of the Committee Chair or Officer in charge of the event or obligation. Class/Classwork, Work, Illness, and Personal Emergencies will automatically qualify for an Excused Absence.
   2. Attendance for General Business and Committee Meetings: To have an excused absence for a meeting a Brother must notify the Committee Chair or Officer in charge no later than 2 hours in advance.

      1. - If notice is not given 2 hours in advance, the absence will be reviewed by the Committee Chair or Officer in charge.
   3. Executive Review: For the purposes of this policy Executive Review is in reference to necessary action taken by the Executive Committee when a Brother reaches a substantial amount of absences.
   4. Fines: Fines will occur per Unexcused Absence. The monetary values are set according to Section III-A.
2. Policy and Procedures

   1. The requirements for making an Event mandatory are as follows:

      1. - A formal motion must be made and seconded and requires a two-thirds (2/3) majority vote of the Brotherhood. A passing vote indicates the whole Chapter agrees to attend said event with exceptions of approved excused absences.

         1. – The date, location, and time must be included when informing the Brotherhood of the Event.
      2. - An Event that occurs before the second General Business meeting of the semester may be made group mandatory by the Chapter if the following provisions are met:

         1. – Mandatory status is approved by majority vote of ⅔ of the Active Brotherhood.
         2. – The Brotherhood is informed of the Event a minimum of one calendar week in advance.
         3. – The date, location, and time must be included when informing the Brotherhood of the Event.

2.1.3. Motion must be approved before or during the second General Business meeting after Committees have been established individually during the semester in which the Event first occurs for Education Events and the Mandatory Service Event. 2.2. To remove mandatory status from an Event, one of the following must occur: 2.2.1. The time, date, or place of the Mandatory Event have been changed in a significant Manner by the event host or organizer. 2.2.2. A vote of two-thirds (⅔) of the Active Brotherhood. 2.3. Unexcused Absence Procedures: 2.3.1. For all Mandatory Events outside of General Business Meetings, the Committee Chair or Officer in charge will submit a list of unexcused absences to the Secretary. This submission must occur within one week after the Event. 2.3.2. When a Brother receives a finable infraction, the Secretary will notify the Brother and the Treasurer. 2.3.3. When the Treasurer receives notice from the Secretary that a Brother has incurred a finable absence, the fine will be immediately added to the Brother’s bill. 2.3.4. When a Brother reaches one finable infraction prior to Executive Review, the Secretary will notify the Brother and the Executive Committee. 2.3.5. At the end of each semester, all absence totals will be set to zero. 2.3.6. No Mandatory Events may be scheduled between the last day of scheduled classes of a semester and the first day of classes for the next. 2.3.6.1. Only exception is for General Business meetings when approved by a two- thirds (⅔) majority of Brothers.

2.4. Default Mandatory Events:

2.4.1. General Business Meetings, Rush Week, the Closed Smoker, Pinning, Informal Initiations, and Formal Initiations and all overnighters will be Mandatory Events as scheduled by the respective officers and will be exempt from the time requirement as stated in the Section II-A-2-c of this policy.

1. Policy Enforcement

   1. Fines

      1. When a Brother has Group Unexcused Absences totaling more than one-fifth (⅕) of the total Group Events, as determined pursuant to subsection 2.1.3 of this policy, the Brother will be fined according to the following fine schedule:

         1. First additional Unexcused Absence: $5.00
         2. Second additional Unexcused Absence: $10.00
         3. Third additional Unexcused Absence: Executive Review
      2. All income from fines will be allocated to the General Fund.
   2. Executive Review

      1. Upon reaching the level of Executive Review, the Executive Committee will review the Brother's Attendance Records and hold an open meeting of the entire Executive Committee to discuss the matter. This meeting must be held within two academic weeks of the most recent violation of this policy and must conform to the following guidelines:

         1. The meeting must be announced at least five (5) days prior to the intended meeting.
         2. The meeting must take place on the campus of Northern Michigan University.
         3. The Brother in question must be allowed to attend and to address the committee during the meeting for a time of no less than five (5) minutes at his/her option.
         4. the Executive Committee will issue their decision at the meeting, and will formally announce the results at the next regular General Business meeting.
         5. If the Executive Committee fails to meet within the specified time period, the issue will be brought before the Brotherhood for a majority vote at the next General Business meeting.
      2. If the Brother receiving the absence in question is on the Executive Committee that Brother must abstain from voting.
      3. Upon completion of the Executive Review, the Executive Committee must take one of the following actions, as decided by a majority vote:

         1. Allow the Brother to become Voluntary Inactive, at their request.
         2. Impose an Additional Fine not to exceed the previous fine — the next absence will result in another Executive Review.
         3. Refer the case to the Brothers' Court, with the recommendation of Involuntary Inactive status.
      4. Upon any action by the Executive Committee, the President will inform the Brotherhood at the next General Business meeting of the outcome of the Executive Review.
   3. Appeal of an Unexcused Absence

      1. Any Unexcused Absence may be appealed to the Executive Committee at the next General Business meeting following the Brother's notification by the Secretary of that absence. The Committee will issue a decision within one week, based upon a majority vote.
      2. If the committee chair, Brother in charge of the event, or person receiving the absence in question is on the Executive Committee, that Brother must abstain from voting.
      3. If two Brothers involved with the absence (the Brother in charge of the event, person receiving the absence in question, or the committee chair) are on the Executive Committee, the appeal will be brought to a majority vote before the Brotherhood at the next General Business meeting.